System Reports

Not Published

The authorised articles that have not been published on the site

All Expired Articles

The complete set of articles which have expired but are still in the database with automatic email alerts to authors

All Future Articles

The articles that are due for future publication

Not Authorised

Articles over 2 weeks old that have not been authorised

Unreferenced Images

List of pictures that are not linked to by any articles

Unreferenced Objects

List of objects that are not linked to by any articles

Never Accessed

List of articles may never have been accessed

About to Expire

Articles which will expire today or in the coming fortnight sorted by date

Broken Links

Articles with tagged on external links that are damaged

Space

Report of database space used

Total Articles

Complete index of articles

Workflow

Outstanding work ordered by target completion date and actioned user with automatic email escalation

Workflow performance

Summary by user of achievement of target work within planned timescales and worst case delays

Custom Reports

Client can write additional reports

Crystal Reports

Client can write reports using Crystal reports

Site Stats

Real time stats

Hits, popular pages, popular areas of site, popular search terms, popular referrers, browsers used, connections used, visitor language settings.

Consolidated online.

Database tables can be used to generate additional reports

Visitor stats

Batch reporting tools for counting visitors

Adjustable level of reporting

Exclusion of local visitors

Exclusion of Search Engines robots.

User Admin

Roles

Originator (suggests new articles, amendments to existing articles or removal of articles)

Author (writes documents)

Publisher (Passes documents for viewing and assigns them to their position in the navigation hierarchy)

Designer (designs the templates and style sheets that control the appearance of the site)

Translator

Administrator (manages user permissions and map of sites)

One individual may have multiple roles

Other roles can be added

System Admin

Site Structure

Management of site tree structure:

Add a root (new site)

Add a child (new level in menu)

Delete levels

Move a branch to a different point in the tree

Easy control of the structure of the site

Templates

Templates are assigned using the administration toolkit supplied with the system.  This self documents the use of the templates. 

Reports

New reports can be added to the batch reporting systems

Configuration

Controls the rules governing operation of the site

Payments

Controls payment options (card types permitted etc)

URL

Maps the URLs of the web site to the directory structure

Maps the simple urls to the site structure: eg  www.council.gov.uk/planning

Vocabularies

Metadata vocabularies can be uploaded and modified

Translation

Manages the translation tables for commonly used phrases

Icons

Manages the database of icons used to enhance documents

Noise

Manages the index of simple common words to be excluded from searches.

Roles

Manages the different workflow roles required for the specific organisation

Site Conversion

Suite of site conversion tools for importing static HTML sites.

Components include:

Import HTML files

Import and resize images and alt text as keywords

Import downloadable objects (pdf, doc, xls etc).

Build cross references within HTML files to images and objects.

Extract hyperlinks from articles into central table

Extract and clean article metadata.

Replace fonts with style sheet references

Remove unwanted scripts

Bulk removal and replacement of text

Removal of unneeded header sections

Purging unwanted images from articles

Conversion of fixed width elements of articles to variable width

Association of different language areas

Article placement and chaining.

Cleaning of HTML content to agreed standards.

Costs are predominantly for training as required